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When I first started in sales I had simple tools: a pen Cheap Luciano Vietto Jersey , a notepad and me. I very quickly upgraded my notepad to a Daytimer. That one change increased my productivity by about 25%. It was because of this change that I learned the power of using good tools to help me sell more by being more productive. I eventually upgraded my Daytimer to a laptop running a contact manager. I experienced a similar productivity boost with this new automation tool. People that work on automation tools say that to be effective the tool must solve one of the three Ds ?Dirty, Dangerous or Dull. For sales professionals most automation tools work on the last item - Dull. In the last 15 years I聮ve discovered a number of tools that have helped me remove tedious tasks from my sales process. The following are five admin time savers I can聮t live without:



Anagram

Lookout

PDF995

EZ detach

Plaxo

I have one caveat ?most of the tools listed above work with Microsoft Outlook. If you are using another email program or contact manager you will find only limited value in these tools.

Collecting Addresses

Anagram is my most recent find. If you do any amount of prospecting online you need Anagram. This little piece of software will read the contents of your clipboard and convert it into an entry in Outlook. Anagram knows how to tell the difference between an address and an appointment. I most frequently use Anagram to copy a prospects address from their website right into my Outlook. No more typing Cheap Lucas Hernandez Jersey , tabbing, cutting or pasting. In the past you might have used Outlooks 聯add to address book?feature. Doing this only adds the persons name and email address to your address book Cheap Koke Jersey , that聮s only half the job. If someone sends you an email with his or her address in the signature file you can use Anagram to create a complete address book entry. You can also collect the address from the sender聮s website and then merge the have Outlook automatically merge the two contact entries

Searching Emails

About a year ago now Microsoft released Windows Desktop Search. In typical Microsoft fashion they purchased a company that made a great search tool for Outlook and incorporated it into their desktop search tool. When they did that they simplified the search syntax, what a pity. The previous incarnation of the software Cheap Kevin Gameiro Jersey , Lookout, had robust search syntax. Lookout offers phenomenal search capabilities for your Outlook files (documents too). The search is so good that I no longer sort my email. Why bother? With Lookout I can do simple or complex searches to help me find that one email I聮m looking for.

Sending Proposals

I prepare between two and five proposalsquotes every week. In a previous job I was doing that many a day. In our interconnected world most quotes are now transmitted in electronic format. I choose to send all of my proposals in PDF format. I do this for several reasons: maintain the look of the proposal, make it harder for the recipient to edit the proposal and to provide a readable format for the proposal.

The de facto standard format for soft copy documents is Adobe Acrobat (PDF). If you are lucky the application that you use to create your proposals allows you to save in PDF format. Alternatively you can use PDF995 which is available in both free and paid versions. Don聮t be cheap! The paid version is only $9.95 and I know who to make it pay for itself! Anytime you make a business purchase online create a PDF of the receipt page. You can then either print the PDF when you are back in the office or send it via email for reimbursement.

Saving Attachments

Email attachments bloat the size of your PST file very quickly; this makes it hard to transfer or back up your PST. If you are anything like me your PST file can easily climb above 650 MB Cheap Jose Gimenez Jersey , the typical capacity of a CD-ROM. I like to keep my PST under this magic number so that I can easily back up my PST to disc. Email is slowly replacing the telephone as the communication of choice for relationship maintenance. As a result backing up your PST is more important now than ever. (One day I聮ll tell you about the time I drove over my laptop, ouch!) So how do you easily remove attachments from your email? Simple Cheap Jan Oblak Jersey , use EZ Detach.

EZ Detach is an Outlook plug-in that seamlessly removes attachments and stores them in the folder of your choice. The software is smart enough to create subfolders for your attachments based on how you want them sorted: from address, date Cheap Guilherme Siqueira Jersey , account, etc. When EZ Detach removes a file it places a link in the email to the new file locatio

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